TITLE

The Association shall be known as the LEITH LINKS RESIDENTS’ ASSOCIATION or LLRA.

AIMS

The Objects of the Association are to protect and improve conditions and amenities in the area and to preserve the interests of its members in matters affecting them as residents.   To secure joint action by the members in these connections and to raise any necessary funds for the purpose.   To co-operate with any body or association having similar objectives.   To arrange such functions as may be desirable in the interests of its members and their families.

MEMBERSHIP

Membership is open to all residents who are interested in pursuing the work of the group and honorary members may be admitted to the Association.

SUBSCRIPTION

The annual subscription shall be £10.00 per household, or such sum fixed from time to time at a general meeting, and shall be prior to the Annual General Meeting in each year.

COMMITTEE

The business of the Association shall be conducted by a Committee of management consisting of Chairman, Vice-Chairman, Secretary, Treasurer and not less than four nor more than twelve Ordinary members elected at the AGM.   All office bearers and Ordinary members of the Committee shall retire at the Annual General Meeting.   They shall then be eligible for re-election.   The Committee of Management are empowered to fill by co-option any vacancy occurring on the Committee.   Co-opted members shall hold office until the next Annual General Meeting.   Seven members of the Committee of Management shall form a quorum.   It shall be competent for the Committee of Management to appoint a sub-committee for any purpose it may deem necessary, and to fix a quorum thereof, and to delegate to the sub-committee special powers to any committee member shall be elected at the AGM as Hon auditors of the Association.

ANNUAL GENERAL MEETING

There shall be an Annual General Meeting within fourteen months of the Association’s inaugural meeting or last Annual General Meeting.   The Annual General Meeting shall:

1. Receive a report from the Committee of its activities, including a statement of accounts, fully audited.
2. Accept the resignation of all committee members and elect a new Committee.
3. Vote on any recommendations/motions and any amendments to the Constitution.
4. Appoint two competent individuals, not having served on the committee during the preceding twelve months or elected to serve on the Committee, to audit its accounts.

The secretary will notify all members of the date of the meeting not less than 21 days in advance of that meeting.

The quorum of an annual general meeting shall be 15 members.

GENERAL MEETINGS

The Committee shall normally hold at least two general meetings per year in addition to the Annual General Meeting.   All meetings shall be convened by the secretary, who shall give due notice of dates and times of such meetings to each committee member.   Any one of the Committee members may, by giving written notice to the secretary, call for a meeting to be held.   A quorum for committee meetings shall be 5 ordinary members and 2 office bearers.   The secretary shall keep minutes of the meetings and records of attendance.

All members shall have one vote, exercisable in person at general meetings on matters of the general business of the Association.   All matters put to the vote at a general meeting of the Association shall be decided by a simple majority of votes cast.   In the case of an equality of votes the Chairperson, or whoever is presiding over the meeting, shall have a casting vote.

The accidental omission to give notice of a meeting to, or the failure to receive notice of a meeting by any member of the Association shall not invalidate the proceedings at that meeting.
No business shall be transacted at any general meeting of the Association unless a quorum is present.   The Chairperson of the Management Committee or, in their absence, another member of the Management Committee shall preside over the meeting.   If no member of the Management Committee is present the members shall choose one from among their number to preside over the meeting.

FINANCE

All money to be banked in the name of the Association, less amount necessary for current expenses, and the said Bank Account to be operated by any two of the following – Chairman, Secretary and Treasurer.

MATTERS ARISING

Any matter which a member wishes to raise shall be submitted in writing to the Committee of Management.

CONSTITUTION

Any alteration to the Constitution can only be made at the Annual General Meeting;  notice of alteration to be submitted to the Secretary, in writing, not later than one month preceding the said meeting.   No alteration to the Constitution can be made unless approved by not less than two-thirds of those attending the meeting.

AUDITORS

Two Auditors, who shall not be members of the Committee of Management, shall be elected at the Annual General Meeting.

WINDING UP

In the event of the members of the Association desiring to have the Association wound up, a special general meeting must be called.   A resolution to wind up must be approved by not less than two-thirds of the members present and voting at the meeting at which the resolution is considered.  

In the event of a resolution to wind up being duly passed, any assets remaining after paying and making provision for all liabilities of the Association shall be distributed amongst such persons or bodies and in such proportions as may be agreed by the members of the meeting at which the resolution to wind up is passed.